Narayani Help

The Purchase Order (PO) is part of the Commerce module in CushionsERP. It allows you to manage orders placed to your suppliers for goods or services that your company needs.

A Purchase Order is a document issued to a supplier to request goods or services at agreed terms. It is typically created before receiving items or generating supplier invoices.

Purchase Orders help you:

• Plan purchases based on stock or demand
• Record supplier commitments
• Control costs and procurement timing
• Prepare for inventory reception and payments

You can manage Purchase Orders via:

''Commerce → Orders → Supplier Orders''

There you can:

• Create and view Purchase Orders
• Filter by supplier, date, or order status
• Track pending and received orders

To create a new Purchase Order:

• Go to: Commerce → Orders → New Supplier Order
• Choose a supplier
• Add product or service lines with quantities and prices
• Specify delivery dates or notes
• Save the document

Once saved, you can:

• Validate the order
• Convert it into a supplier invoice
• Record partial or full receipt of goods
• Export it to PDF or email it to the supplier

• Warehouse Reception – Receive ordered goods into stock
• Stock Movement – Track inventory updates
• Supplier Invoices – Generate and manage supplier bills
• Supplier Records – Manage supplier information

• A Purchase Order does not affect stock until you receive the goods.
• It can include products, services, or consumables.
• Purchase Orders are important for audit trail and cost control.

Using Purchase Orders gives your business greater control over procurement. It improves vendor communication, ensures timely restocking, and strengthens your purchasing accountability.

—